Forms are grouped below by function. Dynamic Forms are fillable online forms that feature automatic approval routing and are accessed using Washburn SSO Credentials. The Excel and Word files are designed to be downloaded into the applicable program, completed then printed for approval signatures. Please complete Excel forms in Excel to take advantage of informational prompts, automatic calculations, and edit checks. PDF files must be downloaded, printed then completed by hand.
Click on the appropriate icon to open or download a form. The forms are generally self-explanatory and/or include instructions. Forms marked with "*" are located outside the Washburn website. The Finance Office has no control over the content of the linked pages. If one of these links is broken or does not link to the correct form, please let us know.
Accounts Payable | General Accounting | Payroll | Business Office | Tax Matters | Capital Assets & Equipment | Banner Finance | Miscellaneous
Fiscal Year-End
| FY22 Year-End Closing Procedures | |
| Year-End Accrual Worksheet |
Accounts Payable
| Payment Voucher (Dynamic Form) – Washburn & Washburn Tech | |
| Payment Voucher (Dynamic Form) – Instructions to prepare form | |
| Payment Voucher (Dynamic Form) – Instructions to approve/deny form | |
| Payment Voucher (Excel) - Washburn (Chart of Accounts W) | |
| Payment Voucher (Excel) - Washburn Tech (Chart of Accounts K) | |
| Independent Contractor Flowchart (use with checklist below) | |
| Independent Contractor Checklist | |
| W-9 Vendor List (accessible to employees only on MyWashburn/Finance tab) | |
| In-Town Travel Authorization and Mileage Form - 2023 | |
| Out-of-Town Travel Authorization Form - Washburn | |
| Out-of-Town Travel Authorization Form - Washburn Tech | |
| Travel Expense Report 2023 - Washburn (Chart W) | |
| Travel Expense Report Sample - Washburn (Chart W) | |
| Travel Expense Report 2023 - Washburn Tech (Chart K) | |
| Travel Expense Report Sample - Washburn Tech (Chart K) | |
| Employee Moving Expense Request - 2023 |
General Accounting
| Journal Entry Request (Dynamic Form) - Expense and Budget Transfer Form | |
| Journal Entry Request (Excel) - Expense and Budget Transfer Form | |
| Year-End Accrual Worksheet |
Payroll
| Supplemental Pay Request (Faculty/Administration) | ||
| Non-Exempt Employee Timesheet - Excel (use only if web time entry not available) | ||
| Non-Exempt Employee Timesheet - PDF (use only if web time entry not available) | ||
| Federal Work Study Timesheet - Excel (use only if web time entry not available) | ||
| Federal Work Study Timesheet - PDF (use only if web time entry not available) | ||
| Regular Student Timesheet - Excel (use only if web time entry not available) | ||
| Regular Student Timesheet - PDF (use only if web time entry not available) | ||
| Payroll Redistribution Form | ||
| Form W-4 (Federal withholding allowance certificate) * | ||
| Form K-4 (Kansas state withholding allowance certificate) * |
Business Office
Tax Matters
| Form W-9 Washburn (taxpayer ID verification when Washburn is the vendor) | ||
| Form W-9 Washburn Tech (taxpayer ID verification when Washburn Tech is the vendor) | ||
| Form W-9 Blank (taxpayer ID verification when Washburn is paying an individual or corporation) | ||
| Washburn Tax Exemption Letters | ||
| Form W-4 (Federal withholding allowance certificate) * | ||
| Form K-4 (Kansas state withholding allowance certificate) * | ||
| Nonresident Alien Tax Assessment Form | ||
| Form 8233 (nonresident alien exemption from withholding) * | ||
| Form 8233 Instructions (nonresident alien exemption from withholding) * | ||
| Sales Tax Guide for Departments (PDF) | ||
| Sales Tax Calculator |
Capital Assets & Equipment
Banner Finance Setup
Miscellaneous
Forms marked with "*" are located outside the Washburn website. The Finance Office has no control over the content of the linked pages. If one of these links is broken or does not link to the correct form, please let us know.
