This page allows the viewer to view the bids being processed through Washburn University.

The following bids are sorted by the Bid Closing Date in ascending order. It shall be the bidder's responsibility to monitor this website on a regular basis for any changes/addenda.

Current Bids

RFI 24051Food TrucksTue 04/16/24 8:00AMWed 07/31/24 2:00PM

Interested vendors may obtain copies of the bid documents above by clicking the BID # and printing the document.

If you are having problems viewing or printing the bid documents, please contact the Purchasing Office at

Return WU signed bids to:
Washburn University
Purchasing Office
Morgan Hall Room 214
1700 SW College Ave
Topeka, KS 66621


Bidders Instructions

Request for Quotations (RFQ) or Request for Proposals (RFP)

Bids are to be submitted only on forms provided by Washburn University. The bid must be received in the Washburn Purchasing Office, no later than the date and time scheduled for closing of the bid.

Preparation of Bids:

Each bid must be legible and properly signed. Prices are to be entered in spaces provided on the bid form and stated in units of quantity specified. Mathematical extensions and totals shall be indicated where required. In cases of errors, extensions or totals, the unit price will govern.

Signature of Bids:

Each bid must give the complete mailing address of the bidder and be signed by an authorized representative, by original signature with his/her name and legal title typed below the signature line.

Equivalent Bids:

When brand names or trade names and model numbers followed by the words “or equivalent” or “other approved equal” are used in the bid request, it is for the quality, style, and features. Bids on equivalent items of substantially the same quality, style, and features are invited. However, to receive consideration, such equivalent bids must be accompanied by sufficient descriptive literature and/or specifications to clearly identify the units and provide for competitive evaluation.


Samples of the items, when required, must be furnished at no expense to the University, and if not destroyed in the evaluation or testing process, will be returned at the bidder’s expense, if requested.

Receiving Bids:

All bidding will close promptly at 2:00 pm Central Standard/Daylight Savings Time, whichever is in effect at Topeka, KS or other designated bid opening site on the date specified in the RFQ. Formal bids received prior to time of closing will be kept secure and unopened until closing time. The University will accept no responsibility for prematurely opening of a bid not properly identified on the outside of the envelope as required.

Modification of Bids:

Written modifications of bids already submitted will be accepted by Washburn University, if received prior to date and hour scheduled for closing of bids. WITHDRAWAL OF BIDS: A bid may be withdrawn on written request received from the properly identified bidder prior to the date and hour scheduled for closing of bids.

Acceptance of Bids:

Bids are invited on the basis that acceptance of the offer to furnish articles as described in the invitation shall constitute a contract between the bidder and Washburn, which will bind the bidder to furnish and deliver articles for which the offer is accepted. If specifications and contents of the proposal cannot be complied with, a bidder may elect not to bid.

Bid Disclosure:

At the time of closing, bid prices shall be made public information. Interested vendors or their representatives may be present at the announcement at the following location:

Washburn University

Purchasing, Morgan Hall 214

1700 SW College Ave

Topeka, KS 66621

Cause for Bid Rejection:

Any bid may be rejected for justifiable reason, including but not limited to the following:

  • Material alteration or erasure.
  • Bidder is in arrears on taxes due to State.
  • Bidder has failed to perform on a previous contract with the State/University. Failure of bidder to sign bid form.
  • Obvious errors on part of bidder. Failure to submit required bid guaranty.
  • Failure to furnish requested pricing, FEIN, or other information. Submission of a late bid.
  • Failure to comply with shipping requirements or other critical specifications.

Notice of Award:

Depending upon the type of purchase transaction, Washburn University will issue a purchase order of contract to the successful bidder.

GET IN TOUCH WITH the Purchasing Office

Purchasing Office
Morgan Hall Room 214
1700 SW College Ave.
Topeka, KS 66621

Phone & Email
Phone: 785-670-2333
Fax: 785-670-1114

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