Obtain a One Card
To obtain a One Card the cardholder applicant will need to fill out an application and secure the appropriate signatures. The application should be emailed to purchasing@washburn.edu or by campus mail. The applicant will be notified when the card comes in and then training will be scheduled.
Increase Requests
To request a dollar increase for a single spend purchase, please fill out the Request for Temporary Increase Form.
Instructions for requesting an increase
Effective December 2, 2024 all increases need to be submitted through dynamic forms.
Password Lock/ or Reset
Cardholders can email purchasing@washburn.edu or call 670-2333 if they are locked out of their account or need a password reset.
Sales Tax
Purchasing and Accounts Payable have noticed that sales tax is often added to One Card purchases. When using your One Card, please be sure to tell vendors that Washburn University is tax exempt. A Washburn tax exemption certificate is readily available by contacting Purchasing at purchasing@washburn.edu or ext. 2333. As a cardholder you are a trusted member of the University and bear responsibility to acquire goods/services at the lowest possible cost. Ensuring that sales tax is not applied to One Card purchases helps you fulfill your financial responsibilities.
Non-Allowable One Card Purchases
A sample list of items that would fall under the purview of Purchasing include but are not limited to:
- Furnishings of any type
- Computers (PC and Laptops) and Tablets - (Contact Washburn ITS to purchase)
- Computer accessories - (Contact Washburn ITS to purchase)
- Computer Software and Licensing
- Contracted or Professional Services
- Equipment and Appliances
- Printing Services
- Automobile purchase or lease
For items such as these, approval from Purchasing is required prior to use of a One Card.
Allowable One Card Purchases
A One Card is generally used to expedite the payment of high volume, small dollar goods and services. A sample list of items that would be considered an acceptable use of the One Card include but are not limited to:
- Office supplies
- Subscriptions
- Reprints of journal articles
- Maintenance and repair materials
- Books
- Mail Services
- Clothing/Promotional Items
- Amazon; and,
- Travel
- Transportation Expenses (shuttle services, etc.)
- Airfare
- Lodging
- Group Meals (all individual meals are part of the per diem that the One Card cannot be used to charge for this expense)
- Parking
- Conference or Seminar Registration Fees
- Membership Dues or Fee
GET IN TOUCH WITH the Purchasing Office
Purchasing Office
Morgan Hall Room 214
1700 SW College Ave.
Topeka, KS 66621
Phone & Email
Phone: 785-670-2333
Fax: 785-670-1114
purchasing@washburn.edu
