
University key policy
Prior to setting up your appointment, please make sure one of the following applies to you. If neither do, please first contact your head of department or department secretary.
- I am a new or returning employee and I have already gotten a signed Key Authorization Card from my head of department that shows what areas I need access to. I will be bringing that card with me to my appointment.
- I am a current employee and prior authorization has been emailed to Shelby Peek from either my department secretary or head of department. Facilities Services should already have a Key Authorization Card on-file for me.
Please include in your email: Which of the above applies to you and the name of your Department. Then suggest a date and time that you’d like to come to the Facilities Services Key Department.
Once an appointment time is set you'll receive a formal calendar invite and directions to Facilities Services.
The University attempts to distribute and control its keys in a centralized manner. The Facilities Services Key Coordinator issues keys only upon receiving a valid Key Authorization Card which has been correctly filled out and signed by the hiring Head of Department. Only keys listed on this request form will be issued; additions to the request form must be made by phone or email to the Key Coordinator, from either the hiring Head of Department or authorized department secretary. The completed original Key Authorization Card shall be kept on file at the Facilities Services office. Additional Key Authorization Cards may be obtained from the Facilities Services office.
Key Authorization Cards are provided by the Facilities Services office. Department Chairs or Administrative Assistant should contact the Key Coordinator either by phone, 670-1549, or email Key Coordinator to request key authorization forms.
Persons leaving the employment of the University shall return all university keys to the Facilities Services office before receiving his/her final salary check. The Key Coordinator shall document returned keys on the Key Authorization Card. Each key is identifiable as issued to a distinct individual; upon receipt of a key, the Key Coordinator marks the key returned based upon the stamp of the key, rather than who returned the key. It is the responsibility of each individual, to safe-guard the exact key issued to them by the Key Coordinator, and to return that exact key at the end of their employment.
Persons on leave of absence shall return their keys before leave commences. Part-time personnel shall return their keys at the end of their assignment. Students shall return their keys at the end of each semester. Persons leaving for vacation or sabbatical may turn in their keys at the Facilities Services office for safekeeping.
Key Coordinator Contact Information
For questions concerning Key Authorization Cards, student key holds or other key and lock concerns; please contact the Key Coordinator by phone (785) 670-1549 or email Shelby Peek.
